Emergency Action Plan

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This plan is designed to provide a framework for a Parish based approach to enable access for emergency response personnel as well as a high degree of locally-based self-help by using the resources at hand.

The safety of residents who are considered at risk in the event of Rogate Parish being directly or indirectly affected by bad weather or other hazardous-adverse conditions is the responsibility of all inhabitants by means of a ‘good neighbour’ approach.

This plan has been put together in conjunction with West Sussex Highways Department and the Emergency Services.

Identified Key Risks & Local Hazards

  • A272 Major Road dissects the village of Rogate – WSCC responsibility.
  • B2070 (ex A3) runs along the top of the Parish – WSCC and HCC responsibility.

Rogate Parish has many small interconnecting C-Class lanes some with high banking.
In times of extreme weather conditions, the disruption & risks to the inhabitants are from:
 Hazardous road conditions and restricted access as a result of snow and ice (all roads)
 Steep inclined narrow roads & junctions (eg Fyning Lane, Bull Hill, Habin Hill)
 Fallen trees (all roads)
 Fallen power cables (limited)
Power failures as a result of:
 High winds
 Snow damage
 Fallen Trees
Telecoms disruption (Land line & mobile)
 Fallen trees
 Lightning strikes

In particular, risks to the frail, elderly and sick as a result of any of the above or persistent cold conditions.

Snow and Ice – Emergency Response

In the event of a heavy snowfall or prolonged ice conditions, the priority will be to keep the main arterial routes accessible with regard the B2070-Hillbrow-Rake areas & A272 through Rogate. This is the responsibility of WSCC/HCC Highways Dept.

The local self-help priority should be based on getting access onto these main arterial routes. Other routes may be cleared as a secondary priority by Highways Departments only as resources permit.

In the event of heavy snow, road clearance/ploughing will be conducted by the RPC appointed contractor initiated by West Sussex County Council Highways Department.
Priority routes to be gritted or snow ploughed by the contractor (under the adverse weather trigger from WSCC) are shown on the Map and in the list below:

Gritting and Snow Clearance

1. Langley Lane
2. Bull Hill
3. Canhouse Lane
4. Hillbrow Road
5. Dangstein Lane (Top Road)
6. North Street
7. Fyning Lane
8. Habin Hill

Gritting only

1. Parsonage – Rogate
2. Border Close – Hill Brow
3. Knowles Meadow – Hill Brow
4. Terwick Rise – Fyning Lane
5. Loop Road – Rake

Salt/Grit Bins

The eleven grit bins in the Parish will be checked/filled in the beginning of the winter and restocked if necessary.

Please note this salt is to be used by the community to treat public roads, pavements and other community areas. It is not to be used on private roads, driveways or land.

1) Rogate Village Hall Car Park (GR SU80678 23936).
2) Rogate-Nyewood: Haben Hill lay-by St Bartholomew’s Church (GR SU80748 23702)
3) Rogate: Entrance to Parsonage Estate on A272 (GR SU80555 23735).
4) Fyning Lane/A272 junction ‘sharp bend’ (GR SU81281 23895).
5) Rake: Bull Hill/Canhouse Lane B2070 Junction (GR SU80396 27585).
6) Hillbrow: Knowles Meadows Estate entrance (GR SU78998 26074).
7) Langley Lane/London Road junction (GR SU80872 27984).
8) Terwick Rise/Fyning Lane junction (GR SU81683 24564).
9) Fyning Lane by Willowhill (GR SU81206 24360).
10) Dangstein Lane, Tullecombe – GR SU80408 25496.
11) Bull Hill by mountain bike track (GR SU80149 26134).

Guidance for using salt:

  • Salt damages plants & trees – it should be spread sparingly on surfaced roads and footways.
  • Do not dispose of unused salt on verges, roads, footways or down drains – return it to the bin ready for the next icy period.
  • Use sparingly – 10 grams per square metre –about a handful per square metre/yard.
  • Allow time for the salt to melt the ice – excessive salt will not speed this up.
  • Never assume salting will totally prevent icing – proceed with care.

Health and Safety notes:

Salt is unlikely to cause harmful effects under normal conditions of handling and use. However, please be aware of the following risks:

  • Eye contact: salt may cause irritation, irrigate eye with eyewash solution or clean water, holding the eyelids apart for at least 10 minutes. If symptoms develop obtain medical attention.
  • Skin contact: salt will remove natural greases resulting in dryness, cracking and possibly dermatitis. Repeated and/or prolonged skin contact may cause irritation. Wash skin with water.
  • Inhalation: high concentrations of salt may be irritant to the respiratory tract
  • Ingestion: may cause vomiting and diarrhea, swallowing small amounts is unlikely to cause any adverse effects. Wash out mouth with water and drink half a pint of water.
  • Salt spreading should be handled with care, so stop and think, position your feet, adopt a good posture, get a firm grip, keep close to the load, don’t move suddenly, move your feet – don’t twist.

General awareness
 Wear high visible vest and appropriate clothing/footwear.
 Consider where you are spreading and assess possible hazards – keep safe.

Guidance for clearing snow and ice at home:

  • do it early in the day – it’s easier to move fresh, loose snow
  • don’t use water – it might refreeze and turn to black ice
  • use salt if possible – it will melt the ice or snow and stop it from refreezing overnight
  • you can use ash and sand if you don’t have enough salt – it will provide grip underfoot
  • pay extra attention when clearing steps and steep pathways – using more salt may help

Fallen Trees – Emergency Response

In the event of a fallen tree being complicated with power or telecom lines the appropriate utility supplier should be contacted thereby ensuring any risk/clearance is managed by them. Where the tree is blocking the road, or is on a highway verge the West Sussex Highways Department should be contacted and/or any relevant emergency service.

Rogate Parish Council has four reasonably heavily wooded areas that are open for public use. In extreme high wind/tornadoes or heavy snow conditions, some of these trees may be brought down causing blockages to footpaths and extreme care is needed if using these areas.

Localised Flooding

The Parish as a whole would appear not to have an inherent problem with widespread flooding due to a combination of sandy soils & topography. However, there are known sections of road where flooding occurs with heavy rain. Currently, these are Langley Lane, Habin Hill, Canhouse Lane and Slade Lane.

At Risk members of the Parish Community

Rogate has a reasonable population of “at risk” people who live both within Rogate village and beyond in the hamlets of Terwick, Hillbrow, Rake, Langley etc. These groups should be considered for special attention during prolonged or extreme weather conditions. The Parish relies on the closeness of their local community along with near neighbours to ensure these people are supported during extreme weather conditions.

It should be the responsibility of ALL Parishioners to look out for their neighbours at all times and not just in the case of extreme weather conditions, power failures etc.

Emergency Contact Details:
Utility Suppliers:
 Southern Water www.southernwater.co.uk Tel: 0845 278 0845
 Electric your supplier – details on your bill
 Telephone – your supplier – details on you bill or
 BT www.bt.com/faults tel:0800 800 151
 Southern Water – 0330 303 0368

West Sussex Highways Department:
Western Area Office – Drayton Lane, Drayton, Chichester, West Sussex, PO20 2AJ
highways.western@westsussex.gov.uk Tel: 01243 642105

West Sussex Police:
Tel: 101 www.sussex.police.uk

The British Red Cross app –
http://www.redcross.org.uk/What-we-do/Emergencyresponse/Emergency-app-landing

Useful contacts:
 Travis Perkins (General Builders Merchants) –
9 Bedford Road, Petersfield, Hampshire, GU32 3LW. Telephone: 01730 263529.

Rogate Parish Council Contacts:
 Chair Cllr Steve Williamson – Tel: 01730 890225
 Clerk Debbie Harknett – Tel: 01730 300576
 Vice Chair Cllr Elizabeth Brown – Tel 01730 893112
 Committee Chair Cllr Max Harwood – Tel: 01730 821355

Self-help: (What can those do to help themselves)
a) Purchase salt/grit.
b) Keep to hand spreaders/snow shovels etc. for use in their designated areas.
c) Keep logs/solid fuels stores in case of emergency for use by the local community.
d) Make up personal Emergency Box’s – suggestions:
 Candles, matches & torch
 Firelighters & matches
 First aid equipment
 Aluminium type thermal blankets
 Emergency contact list.
 BT Type non-hands-free phone (in the event of power failures most modern phones require mains electricity to work, the older type phones do not as they use the low power within the phone system.
 Selection of tinned/dried food & soups, chocolate, tea-coffee etc.
 To do list i.e. Turn off switches to televisions and unattended electrical equipment but not fridge/freezers etc.

Rogate PC Emergency Plan – Routes for gritting and Snow Clearance

Emergency plan August 2017

 

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